2025 VASITE Annual Meeting and Technical Conference

Please save the date for our Annual VASITE Meeting and Technical Conference to be held June 16-18, 2025 at the Marriott Virginia Beach Oceanfront in Virginia Beach!

Purchase Tickets

Foyer at the Marriott Virginia Beach Oceanfront

Tickets to the 2025 VASITE Annual Meeting and Technical Conference will be available to purchase on Monday, April 28th. ITE members must include their ITE member ID, which can be found on your ITE International Profile.

Price*	Ticket
$285*/$300	ITE Members
$185*/$200	Tuesday—Single Day Registration (Public Sector) *Does not include Tuesday Banquet—banquet ticket must be purchased separately***
$285*/$300	Non-members (Public Sector)
$340*/$355	Non-members (Private Sector)
$900	Exhibitor Booth *Includes one registration*
FREE	Student
$45	Guest lunch add-on (Tuesday Lunch)
$85	Guest dinner add-on (Tuesday Banquet)

Ticket prices marked with an * will have an additional $15 late registration fee after May 21, 2025

Submit an Abstract

Fill out the form below to submit an abstract. Abstracts are due by April 30, 2025.

Who’s Attending

We’re looking forward to seeing the following people at the conference this year.

To opt out of appearing in this list, check the “Hide my attendee data from public view” button when registering. If you have already registered, contact the webmaster to be removed.

Agenda

The agenda is currently a draft and may change.

3:00 PM – 5:00 PM
VASITE Board Meeting

5:00 PM – 7:00 PM
Welcome Reception/Registration

7:30 AM – 8:30 AM
Breakfast, Registration, and Coffee

8:30 AM – 8:45 AM
Welcome Speech

8:45 AM – 9:00 AM
Opening Remarks

9:00 AM – 10:00 AM
Technical Session 1

10:00 AM – 10:30 AM
Networking and Snack Break

10:30 AM – 12:00 PM
Technical Session 2

12:00 PM – 1:00 PM
Lunch

1:00 PM – 2:30 PM
Technical Session 3

2:30 PM – 3:00 PM
Networking and Snack Break

3:00 PM – 4:30 PM
Technical Session 4

4:30 PM – 4:45 PM
Adjourn

5:30 PM – 6:30 PM
Reception

6:30 PM – 8:00 PM
Annual Banquet and Dinner

Awards

8:00 AM – 10:00 AM
Breakfast

10:00 AM – 10:30 AM
Break

10:30 AM – 12:00 PM
Technical Session 5

12:00 PM
Closing Remarks and Adjourn

Reserve a Hotel Room

The following room blocks are available. Prices do not include taxes and fees. Click the links below to reserve your rooms.

Marriott Virginia Beach Oceanfront

Book by May 21, 2025 to receive the conference rate. The group rate is valid for Monday and Tuesday night. There may be some limited room availability for the weekend in advance. Even though the resort fee is listed on the Marriott’s website, it will not be charged if you book through the VASITE room block.

Conference Rate: $249.00

Public Sector Employees Rate: $210.00

Credit Card Forms

If you are reserving the room in a corporate credit card or one that is not in your name, book your reservation and then contact the Marriott at [email protected] with the following information to receive the necessary paperwork.

Guest name
Confirmation number and dates
What charges will be covered under the credit card (e.g. room/tax, room/tax/resort fee, all charges)

Room at the Marriott Virginia Beach Oceanfront

Frequently Asked Questions

The conference is located at the beautiful Marriott Virginia Beach Oceanfront. Registration will open at 3 PM on Monday, June 16, 2025. The last technical session will end at noon, Wednesday, June 18, 2025.

No! Anyone is welcome to attend. VASITE members do receive discounted tickets, so we encourage anyone to Join VASITE if you are interested in continual participation.

The VASITE Annual Meeting is known for being a laid-back, beachy affair. Most attendees will be wearing business casual, though you are welcome to dress up if you would like.

The agenda can be viewed here.

All attendees will receive an email following the conference with information on collecting PDH certificates. We are not currently offering CM certificates for AICPs. If you are interested in earning CM certificates, please let us know.

We understand that things come up at the last minute, but there are also costs that VASITE incurs with late cancellations. Here is our Refund Policy for annual meetings:

Tickets to the annual meeting can be refunded up to 30 days prior to the meeting for full credit. Between 29 days and 7 days prior to the annual meeting, 50% of the original ticket purchase price will be refunded. After that point, no refunds will be issued for tickets.

For this annual meeting:

Full refund prior to May 12
Refund of 50% between May 13 and June 9
No refunds after June 9

Instead of cancelling, you can transfer a registration for free. Even if you aren’t eligible for a refund, do contact us to let us know you won’t be coming and we may be able to give you credit if we have walk-up registrations.

Please contact the VASITE annual meeting committee to request a refund.

Yes, you can transfer your registration to anyone else for free. Please contact the VASITE annual meeting committee to request a transfer. One registration cannot be used by multiple people during the conference.

Contact the executive board or the annual meeting committee if you have any more questions.